Presenter Guidance

Oral presenter Guidance

Guidelines for slides

  • A maximum of 1 slide per minute of presentation is permitted.
  • A maximum of 7 lines per slide and 5 words per line is recommended.
  • Avoid using slide animations or transitions.
  • Slide 2 must include a conflict of interest statement (see slide template)

The slide template for the congress can be downloaded here EAPC 2024 slide template

If you choose to use your own organisations branded slides then please ensure that you adhere to the following guidelines:

  • Use 16:9 slide size.
  • Use standard Windows fonts only.
  • Use high-contrast lettering and readable fonts (minimum font size of 24).
  • Use high-contrast colours (dark text on a light background or vice versa).

All presentations must be checked and uploaded at the Media Check room in the congress venue. Your presentation must be delivered to the technical staff at the Media Check room at least two hours before the start of your session. Presenters are encouraged to bring electronic backup copies. Please note that the organising committee is not responsible for damaged files or unreadable files or formats.

Poster Presenters

In response to the feedback we gained from the delegates who attended our 2023 congress in Rotterdam, we have changed how we are going to present posters in Barcelona: 

  • 20 of the highest scoring poster abstract authors have been asked to present their poster in a 2-minute elevator pitch at one of the poster presentation sessions at the congress. Their printed posters will be on display in the poster room on the day they present and their ePoster will be available in the congress app and at poster terminals in the venue.  
  • The highest scoring 300 poster abstract authors have been invited to have a printed poster on display during the congress and submit an ePoster. There will be 2 printed poster sets: 
    • Set 1 – on display in the poster room on Thursday 
    • Set 2 – on display in the poster room on Friday 
  • All other accepted poster abstract authors have been invited to submit an ePoster.  
  • ePosters will be available to view at poster terminals in the venue and in the congress app.  

Printed Poster Guidelines

The highest scoring poster abstracts will be displayed on poster boards during two sessions at congress. All posters will also be displayed as ePosters – follow the guidance below in relation to submitting your ePoster online. Authors are r

esponsible for the printing and transport of their posters to the congress. 

poster guidance

Please note the following when preparing your poster for display on the poster boards:

  • Posters should be in PORTRAIT format.
  • Poster dimensions should not exceed 1280mm high and 960mm wide.
  • Include the title and authors at the top of your poster in easily readable font. Indicate the presenting author if different from the first author.
  • Text and illustrations should be readable from a distance of 2 meters.

Time schedule

  • Printed posters will be organised in two sets. Authors will be informed which set their poster is in (Thursday or Friday) and the poster display board number. Authors need to ensure that their poster is on display before 9am and that it is taken down at the end of the day.
    • Poster set 1 Thursday 16th May
    • Poster set 2 Friday 17th May
  • Please note that you have to set up and remove your poster yourself.
  • Necessary equipment will be available in the poster room.
  • Hosts from the organising committee will guide you.
  • In order to allow for fruitful scientific discussions, we recommend that you stay close to your poster during the breaks.

All posters (including those chosen to be displayed on poster boards during the live poster sessions) will be electronic and can be viewed at the congress on ePoster stations and via the congress app. Authors will be invited to upload their e-posters using a dedicated link which will be sent out to them prior to May 2024. If enabled the author can also record a short video file to present the poster.

Poster content guidance

  • ePosters must be one page and should be saved as a pdf or ppt/pptx file. There is no preferred size for the poster upload as long as it is in the same proportions as A0, A1, A2, A3, or A4 so that it will easily printed on an A4 sheet.
  • ePosters should be formatted in portrait style.
  • Your poster must have a clear message, a logical layout and should be easy to comprehend in a couple of minutes.
  • Make sure that the specific sections (such as the background, methods, results and conclusions) are easy to locate on the poster.
  • Text and images should be easy to view on a screen or when printed on an A4 page. Recommend fonts: “sans serif” fonts such as Arial, Calibri, Century Gothic, Helvetica, Tahoma and Verdana. 
  • Design the individual sections of your poster so that they can be quickly read – avoid large blocks of text and long sentences.
  • Supporting images (e.g. graphs, tables, illustrations, photographs) can be very helpful and are often necessary to display results. Make sure that the images are easy to understand, and not overloaded with information.
  • Avoid background images and watermarks that may detract from the readability of your poster.

Information to be included:

  • Title
  • Subtitle
  • Author, Affiliation, City, Country (repeat for each author)
  • University/Affiliate Logos
  • Background/Relevance
  • Research Question/Hypothesis
  • Methods/Methodology
  • Participants/Sample
  • Results/Images
  • Conclusion/Summary
  • References
  • Poster number